Sector

H.E Governor Office

Department

Project Management Office

Summary

·      Receives & checks project weekly / monthly reports

·      Tracks achievement of projects KPIs

·      Provides planning / scheduling support

·      Provides ad-hoc support / coaching

Key Objectives

·      Achieve yearly targets

·      Achieve performance in line with related KPIs

Key Responsibilities

·         Defines TAP/P&T/CORPMO reporting templates and overall data requirements (in alignment with TAP/P&T/CORPMO Manager and within EPMO requirements) so that they are visually compelling, easy to follow, and have all the necessary information for informed decision-making

·         Runs the entire TAP/P&T/CORPMO reporting governance:

o    Calls for reports submissions and receives the reports

o    Analyzes the reports from project/PMO teams to verify reporting accuracy and compliance with applicable procedures (including formats, quality of the information, etc.). Provides feedback and guidance to the project teams to improve their reporting

o    Prepares regular and ad-hoc reports of the TAP/P&T/CORPMO to EPMO or Performance dept.

o    Liaises with all providers of data to ensure regular, timely, relevant, and quality-assured information and report materials

o    Aligns reporting deadlines and drives accountability between with project teams

o    Researches, compiles, analyzes, and interprets collected data and reports from project teams to make appropriate and timely notifications to TAP/P&T/CORPMO Manager

o    Reviews collected data and reports from all projects and identifies information gaps and future collection requirements. Coordinates any required adjustment of reporting methods and procedures to improve on report contents and completeness of information

·         Delivers the TAP/P&T/CORPMO performance management (KPIs) and reporting process:

o    Co-establishes project KPIs and performance targets in-line with approved Charter (together with Project Manager)

o    Cascade KPIs, aligns with EPMO and Performance dept. on structure and gathers approvals from Project Sponsor

o    Establishes clear KPIs responsibility and sets-up reporting from simple to more complex KPIs

o    Reviews and challenge project reports and identifies changes versus baselines and compliance with scope, schedule, budget, quality

o    Identifies and address performance enhancement opportunities (scope, schedule, budget, quality) and incorporates them in project reporting

o    In case project KPIs not achieved, and after agreement, develops plan to achieve the targets (might require a change request)

o    Endorses project performance, provide guidance (PMO to team, PM to team)

o    Calculates and validate project phase / final project KPIs and project rewards

·         Ensures TAP/P&T/CORPMO master-plan and inter-dependencies management process, namely by being responsible for:

o    Integrating project plans

o    Identifying, validating and addressing cross-project (corporate) and cross-sector inter-dependencies

o    Updating master-plan due to cross-project (corporate) and cross-sector inter-dependencies

o    Tracking inter-dependencies progress (part of reporting structures)

·         Ensures compliance with reporting standards and procedures

·         Provides ad-hoc support and coaching to part-time project managers in case of need (e.g. to explain reporting templates, clarify data needs, investigate data quality & availability, etc.

·         Suggests improvements to the TAP/P&T/CORPMO reporting process and associated IT systems, tools and templates (e.g. by proposing new KPIs, finetuning KPI definition, automation of KPI calculation, improvements of reporting visuals, etc.)

·         Promotes ‘safety first’ policy and ensure inclusion of high HSE standards in project reporting in compliance with relevant HSE procedures

·         Keeps abreast of regional and international trends to identify best practices that may be adapted for use in PMO to improve performance

Education / Qualifications

Experience

Grade

·         Bachelor’s degree in engineering (any discipline), preferably in mechanical, electrical, civil or construction

·         Certified project management professional (PMP or PRINCE2)

·         2 -5 years in management position

·         5 years of experience in consolidating data, tracking KPIs and writing reports in a PMO organization

·         5 years of project support experience for operations and maintenance projects, incl. understanding of project KPIs delivery

Behavioral skills

Level

Administrative skills

Level

·         Innovative Thinking

·         Analytical Thinking

·         Time Management

4

4

5

·         Planning and self-Organization

·         Familiarity with relevant procedures

·         Attention to detail

4

4

5

Personal skills

Level

Technical skills

Level

·         Negotiation

·         Communication

4

5

·         Project KPIs tracking, challenging, understanding

·         Reporting and writing presentation

·         Proficiency in MS Project

·         Proficiency in MS Excel

·         Proficiency in MS Word

·         Proficiency in MS PowerPoint

4

4

4

5

4

5